Administrative Assistant Job at Quinnipiac University 2025

Job Description

Quinnipiac University is inviting applications for a full-time Administrative Assistant in the School of Computing & Engineering. This role supports Program Directors, Department Chairs, and faculty members, acting as a liaison between the school and other university departments.

Organization Profile

Located in Mount Carmel, Hamden, CT, USA, Quinnipiac University is a renowned private institution offering over 130 academic programs to nearly 9,000 students. The university is widely recognized for its commitment to academic excellence, diversity, and athletic achievement. With strong rankings from U.S. News & World Report and the Princeton Review, Quinnipiac is rapidly expanding programs and partnerships to meet the demands of both traditional and adult learners.

Job Title:

• Administrative Assistant – School of Computing & Engineering
• Employment Type: Full-Time
• Campus Location: Mount Carmel, Hamden, CT

Key Responsibilities:

• Ensure smooth operation of School of Computing & Engineering programs
• Manage calendars for Program Directors and Department Chairs
• Prepare documents, reports, meeting minutes, and memos
• Maintain academic records and department files
• Organize departmental events (e.g., Welcome Weekend, Projects Day)
• Manage orders for supplies and equipment
• Coordinate meetings, travel, and event logistics
• Process purchase requisitions and budget checks
• Serve as point of contact with Registrar’s Office
• Maintain confidentiality of student and faculty information
• Supervise student workers and assist in faculty recruitment efforts
• Review and distribute mail; handle office correspondence
• Perform other administrative duties as assigned

Education Requirements:

• High School Diploma or GED required

Qualifications:

• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Skilled in managing multiple complex calendars
• Strong problem-solving and organizational abilities
• Excellent interpersonal and communication skills
• Able to work independently and handle confidential information
• Experience in high-level administrative support is preferred
• Proven ability to collaborate with individuals from diverse backgrounds

Job Details:

• Hourly Rate: $25.97
• Work Schedule: 35 hours/week
• Union Position: Clerical & Technical Union
• Start Date: Advertised April 18, 2025
• Application Deadline: Open until filled
• Tests Required: Microsoft Office Skills Test, Background Check
• Benefits: Full-time staff benefits include tuition remission and more

How to Apply:

Applicants for this administrative role must submit:

• Resume
• Cover letter describing relevant experience

Application Instructions:

• Applications must be submitted electronically
• This is a unionized position
• Ensure all materials clearly demonstrate your fit for the role

Important Link:

Official Notification: Click Here